2024 Academic Year Student Periodical health checkup
The periodical health checkup is required to be taken by all students as prescribed in the School Health and Safety Act, with the aim of health maintenance and health promotion.
Students who have taken the periodical health checkup for this academic year are able to have a health checkup certificate issued to them. The certificate is effective until the end of the academic year, so please take a health checkup every year.
Please be sure to check the website of the Health Administration Office for the latest information before coming in for the checkup. Especially, those who need a medical certificate are advised to book an appointment early in the schedule.
1. Date
From April 15, 2024(Mon) to April 30, 2024(Tue). (Excluding weekends)
Appointments can be made starting April 11 (Thu) until April 30 (Tue). There is a limit to the number of appointments that can be made per day.
Examination days for women are 4/17(Wed),4/19(Fri),4/23(Tue) and 4/25(Thu).(4/23 is only morning)
Appointments are made on a first come first served basis. Please make an appointment as soon as possible. In the latter half of scheduling, we expect difficulties securing appointments and crowding.
※Place : Health Administration Office in Higashiyama campus MAP
To access the 3rd floor, please use stairs outside on the left side.
２．Items you need to bring with you
If you wear glasses (or contact lenses), please bring them with you for the vision test.
Urine collection tubes are provided by guidance or your own Faculty. Where to distribute the urine sample container
1.Your health checkup registration form (printed or on your smartphone):
*You will not be allowed inside without your registration form. Please do until download.
2.Urine sample
-Use the first urine of the day. Be sure to put your name on the tube. Don’t need to put your name in plastic bag.
-Avoid testing during menstrual period. Urine test for menstrual period person
-Please be aware that we cannot adjust your Inspection time to fit your class schedule.
-If you received a blue or yellow form on the day of your checkup, you can get tested at a medical institution outside of the University. Click Here for more information
3. For those who will undergo a chest X-ray：Plain T-shirt
＊T-shirt must not have embroidery, ribbons, pockets, buttons, metal, etc.
＊You may put clothing on over a T-shirt (front opening/button down).
Precautions when getting an x-ray *Please be sure to read.
4.Student ID Card (We may check your Student ID.)
5.Small bag for storing valuables
３．Reminder
Please avoid excessive drinking, excessive eating, and/or strenuous exercise on the day before the examination, as these may affect the results of the examination.
On the day of the examination, you are responsible for your own valuables. Bring the least amount of possessions possible. Dress lightly (avoid wearing a one piece dress, boots, accessories, etc.) Moreover, please make sure to put your hair up with a hair tie, etc. so that your hair does not hang down the shoulders during the chest x-ray examination.
Health Administration office respects LGBT people or sexual minority. If you are worried about group medical examination segregated by sex, please do not hesitate to come to our office or contact us by phone (052-789-3970/4:00pm-5:00pm) or E-mail (hokekan@t.mail.nagoya-u.ac.jp). We will reschedule for another.
４．Notify of the result
Your checkup results can be viewed on the “Automatic Certificate Issuing Machine” within 3 to 7 days.
For research students and those who are unable to use the ” Automatic Certificate Issuing Machine”, we will send the results of their health checkup in mid-May to the administrative office of your school or graduate school. This year’s results will be accessible online from May onwards.
５．Regarding those who will take a health checkup off campus
Please turn in a copy of the results of your health checkup to the Health Administration Office. Students from the School of Medicine may turn in these forms to the student affairs section as well. Taking into consideration the necessity of taking health checkup at other medical institutions prior to the university’s periodical health checkup for job hunting etc., it has been decided that the health checkup taken from January through December of this year will be considered to be valid.
However, in that case, the university is unable to issue a health checkup certificate or a medical certificate. (By turning in a copy of the health checkup, we will consider it as having taken this year’s periodical health checkup.)
６．Reservation of WEB
Appointments can be made via computer or smartphone.
On the health checkup day, please bring a downloaded copy of the form on your smartphone or other devises, which you should download after making your reservation.
(Please print out in a A4 paper. We do not accept a photo.)
※THERS Account and password are necessary for a reservation.
However, if you do not have one, please make an appointment after receiving your.
※Please promptly cancel and reschedule your appointment if you discover that you are unable to take an examination on your scheduled day.
registration→ download→ printing
[ Additional information ]
We will not be able to respond to inquiries on health checkups during the holidays. Please book your appointment and make necessary arrangements well in advance.
If you are not able to book an appointment for a specific time, please come in with your registration form during our hours of operation.
If you conduct experiment or practical training with radioactive/hazardous materials , you must are subject to special health checkup. You also need to take the periodical health checkup.
Medical Examination FAQ
Q. What should I do if I cannot access the health checkup system?
A. Please verify that the account you are trying to access it with is your THERS account (@s.thers.ac.jp). If there is a mistake with your THERS account or if you have forgotten your password, please contact your school/graduate school’s administrative office.
Q. What should I do if I get an error when making a reservation?
A. If you get a “403 Forbidden (Access Denied)” error, “500 ( )” error, please wait for a while, clear your browser cache, and try accessing the page again. Note that if you go to the previous page by using the Backspace button, security may prevent you from accessing the page, so please do not use the Backspace button to go to the previous page.
A. If you get a “White Error Page”, clear your browser cache, close your browser, and try logging in again from the New CAS Authentication screen. If you still get the same White Error Page screen, try accessing from another computer (or smartphone).
Q. I cannot download the health checkup registration form.
A. Please try again using a PC with another OS.
Q. What should I do if I cannot access the Medical Examination System during the day?
A. You may not be able to login during medical examination hours as website traffic increases during that time, so please try logging in again outside of medical examination hours. Please be sure to bring either the downloaded file on your smartphone, or a printed copy.
Q. What will happen if I do not take the periodical health checkup?
A. If you fail to take the examination, for activities that require a health certificate, such as receiving scholarship or job hunting, a medical certificate will not be able to be processed and printed from the certificate issuing machine. Following the health checkup, if any irregularities have been discovered, a reexamination or more detailed examination as well as being referred to an outside medical institution will occur. So be sure to undergo a health checkup for the sake of your own health.
Q. I am a working student. I have been taking a health checkup every year at a company. Do I still have to take a health checkup at the university too?
A. Please turn in a copy of your health checkup results from your workplace to the Health Administration Office in or after June.
Q. I recently received a medical examination elsewhere because I needed a medical certificate. Do I still need to receive a medical examination at Nagoya University?
A. Please submit a copy of the medical certificate to the Health Administration Office in or after June. A medical examination certificate may be issued free of charge until March of the following year only to those who received a medical examination at Nagoya University.
Q. What if I made a mistake filling out my personal information when making an appointment?
A. Please consult with your affiliated school administrative office.
Q. Who needs to have a health checkup for special medical checkup?
A. Students who use hazardous or radiational materials in their experiments.
Q. If I was unable to take the health checkup during the scheduled time period, what should I do?
A. There will be no other make up dates. So if you need a medical certificate, please take a health checkup at an outside medical institution and receive the certificate. After completing the health checkup, please turn in a copy of your medical certificate to the Health Administration Office.
Q. What should I do if I am unable to take a health checkup due to illness or injury?
A. Please consult with the Health Administration Office. Mail address；hokekan@t.mail.nagoya-u.ac.jp
Q. What should I do if I become ill or injured during the examination period?
A. During the examination period, it is not possible to have consultation with the Health Administration Office. Either contact the Health Care Room at the Liberal Arts & Sciences Main Building (052-789-3520) or go directly to a nearby medical institution for consultation. The Health Care Room at the Liberal Arts and Sciences Main Building can refer you to a medical institution close to the university.
Q. I do not want to have x-ray test due to the exposure of x-ray examination due to the exposure of x-ray.
A. The risk of infection is high in your school life, so chest x-ray test is recommended. If you do not have the test, the final report will not be available. If you are pregnant, please tell the staff.
Q. I entered Nagoya University in October and took the x-ray examination during the fall health checkup. Do I have to take the x-ray again during the spring health checkup in April?
A. The school year start in April, student need to take an annual health checkup each school year.
Q. I lost the student ID card and I have applied for reissue. Can I take the health checkup?
A. Please tell the reception on the health checkup day.
Q. My Nagoya University ID is not accepted by the system. During CAS certification, the website page has gone dark or displays “It is taking time”.
A. CAS certification system may not work temporarily. Please try again later or use a different PC.
Q. My smartphone screen is cracked. What should I do?
-I have a screen protector on the screen of the smartphone, so is it okay?
A. Because you will be unable to check in unless the bar code is scanned, please bring a printed copy of the ‘health checkup registration form’.
Explanation: We will read the barcode on the ‘health checkup registration form’ from the smartphone screen using a barcode reader.
Q. May I use a tablet device?
A. Yes, you may.
Explanation: Please open your ‘health checkup registration form’ on the tablet screen, and bring it with you during your health checkup instead of a smartphone.
Q. I don’t have a smartphone.
A. Please make your reservation in the computer, then print out the ‘health checkup registration form’ and bring it to your health checkup.
Q. Where can I check my health checkup results?
A. You can check the results on your smartphone or print them out from an Automatic Certificate Issuing Machine.
Q. What should I do if I forgot my glasses (contact lenses)?
A. You will receive results for your vision without correction. You cannot retake the test.
